Facilities Management Checklist: Must-Have Items on Your List

Imagine walking into your office to find the air conditioning broken, lights flickering, and a mysterious ceiling leak. Frustrating, isn’t it? Poor facilities management can disrupt workflow, lower productivity, and create safety risks.

Facilities management goes beyond fixing issues—it ensures all physical resources, from office buildings to mechanical systems, function efficiently and safely. A well-structured checklist helps track maintenance, prevent costly breakdowns, and ensure compliance says Mr. Atul Mahajan, Director of Trendsetters Facilities and Technical Services.

Which items do you need to have on your checklist for good facilities management?

Trendsetters Facilities & Technical Services Pvt Lt (TFTS), the leading facility management company for SEZs in Delhi NCR, provides this comprehensive facilities management checklist to help businesses stay proactive.

Roof

Roofs are crucial but often overlooked until a problem arises. Regular inspections can prevent leaks and structural issues.

• Check for visible damage—cracks, leaks, missing shingles.
• Clear gutters and drains to prevent water buildup.
• Remove debris or vegetation that could cause damage.
• Inspect vents, chimneys, and skylights for proper sealing.
• Assess the overall structure for weak spots.

Parking Lot & Garages

A well-maintained parking area enhances safety and accessibility, preventing accidents and improving visibility.

• Inspect for cracks, potholes, and drainage issues.
• Ensure clear, visible striping and signage.
• Test lighting, emergency alarms, and security cameras.
• Check the stability of barriers, railings, and gates.
• Have a response plan for vehicle damage or accidents.

Windows & Doors

Proper maintenance of windows and doors improves security, energy efficiency, and emergency preparedness.

• Clean sills, tracks, and glass.
• Inspect for damage, leaks, and rot.
• Check locks, hinges, and seals.
• Lubricate stuck parts.
• Ensure emergency exits remain clear.

Seasonal Preparations

Preparing for seasonal changes helps prevent weather-related damage and boosts energy efficiency.

• Review maintenance schedules.
• Inspect HVAC systems before summer and winter.
• Check insulation for energy conservation.
• Prepare landscaping for seasonal shifts.
• Secure the building against extreme weather conditions.

Electrical System

Reliable electrical systems are vital for lighting, climate control, and automation. Regular inspections help prevent hazards and maintain efficiency.

• Inspect electrical components for wear or damage.
• Test outlets and switches for proper function.
• Check electrical panels for overload or overheating.
• Ensure compliance with safety codes.
• Examine wiring for corrosion or loose connections.
• Test emergency systems like generators.

Plumbing System

A functional plumbing system ensures sanitation and hygiene while preventing leaks and costly disruptions.

• Inspect pipes for leaks, corrosion, and blockages.
• Test water pressure.
• Check fixtures for leaks and proper function.
• Inspect water heaters for leaks and correct temperature settings.
• Ensure all drains are clog-free.
• Verify shut-off and safety valves work correctly.
• Look for leaks, damp spots, mold, or mildew.

Equipment

Facilities contain essential equipment like generators, backup power systems, and refrigeration units that need regular upkeep.

• Inspect for wear, damage, or malfunctions.
• Test safety features and emergency shut-offs.
• Lubricate moving parts as per manufacturer guidelines.
• Verify proper installation and alignment.
• Listen for unusual noises or vibrations.

Elevators

Elevators are essential for moving people and materials efficiently, especially in large buildings like airports and offices.

• Test elevator operation, including doors, buttons, and emergency brakes.
• Ensure proper response to user inputs.
• Inspect cables, pulleys, and rails for wear or damage.
• Verify weight limits and safety mechanisms.
• Review maintenance logs and service schedules.

A proactive approach to facilities management minimizes disruptions, enhances safety, and extends the lifespan of assets. Regular maintenance of roofs, electrical systems, plumbing, and other critical components ensures smooth operations and long-term sustainability. By following this checklist, businesses can stay compliant, improve workplace safety, and maintain optimal functionality.