Leading HR and Payroll Outsourcing Company in India TFTS Shares Tips
Businesses of all sizes encounter numerous frauds due to the growing complexity of financial systems, increased digital transactions, and evolving tactics of fraudsters. Small businesses might lack robust security measures, while larger ones become targets due to their vast operations. Global interconnectivity exacerbates vulnerabilities, emphasizing the significance of fraud prevention.
Trendsetters Facilities and Technical Services top manpower and payroll outsourcing company in India suggests a few ways to avoid such frauds.
Business frauds refer to dishonest and illegal activities carried out within a business or organization with the intent to deceive, manipulate, or gain an unfair advantage. Before we delve deep, let’s take a look at the various types of business fraud.
What are the types of business fraud?
Mr. Atul Mahajan, Director of TFTS explains the types of business fraud that could take place. They are:
Payroll Fraud involves deliberate manipulation of records for financial gain, like fake employees, timesheets, misclassification, or payscale changes.
Vendor Fraud is when a business is defrauded by its vendors or suppliers through overcharging, providing substandard goods, or collusion.
Bribery and Corruption: Offering, giving, receiving, or soliciting something of value to influence the actions of an individual in a position of power or authority.
Cyber Fraud includes online scams, phishing attacks, identity theft, and hacking of financial systems.
Tax fraud implies intentionally falsifying data to avoid rightful taxes, including hiding income, exaggerating deductions, and employing illegal shelters.
Insider Fraud: Employees or individuals with inside knowledge of a company’s operations may engage in insider fraud by misusing their positions to commit fraudulent activities, such as embezzlement or data theft.
How to handle business fraud?
There are seven ways to tackle business fraud, they include:
Employee Training: Your staff represents both a potential weak link and a primary safeguard against fraud. Conduct frequent training sessions covering fundamental security risks, online and offline, for both fresh recruits and experienced team members.
Reinforce this training through policies outlining proper handling of sensitive company data, such as financial records, customer info, and personnel details. Foster awareness of prevalent fraud methods, warning signs, and precautionary steps. Cultivate a strong understanding among employees regarding the significance of safeguarding data and upholding cybersecurity.
Employee Background Checks: Conduct thorough background checks before hiring employees. This includes verifying educational and employment history, checking references, and conducting criminal background checks.
Password Policy: Enforce strong password policies for all employees and systems that are challenging to decode. Ensure that the passwords are modified every 60-90 days.
Vendor Due Diligence: Verify the credibility of vendors and partners before entering into business relationships. This includes checking references, conducting background checks, and reviewing their financial stability.
Regular Audits: Conduct regular internal and external audits to identify vulnerabilities and potential fraud risks. This can help you detect and address issues before they escalate.
Dedicated Computer: Employ a designated computer exclusively for managing your banking activities to mitigate the risk of corporate fraud. Opt for a computer solely dedicated to your online financial transactions, and it’s advisable to refrain from using it for other internet tasks like social media, email, and browsing, which could expose the system to potential vulnerabilities. Whenever possible, steer clear of conducting financial operations through mobile banking.
Insurance: Secure your business with comprehensive insurance against fraud and cyber incidents, safeguarding your finances from potential breaches. Shield your assets by procuring a policy that mitigates losses arising from criminal activities. Additionally, explore your bank’s support in the event of compromised credit cards or business accounts. Be proactive in fortifying your financial safety net.
No strategy can guarantee complete protection from fraud, but implementing a combination of these measures can significantly reduce the risk and help safeguard your business.
